Formal Letters (Includes Applications to the Headmaster/Principal, Letters to the Editor and FIR at a police station)

Letters to the Headmaster/Principal

Q.1. Write an application to your Principal/Head Master praying to grant a half holiday on the occasion of a local festival.

Ans:

To,                                                                                          Dtd…….

The Principal,

Jorhat Govt Boys’ H.S. & M.P. School, Jorhat

Sub: Prayer for granting a half holiday.

Sir,

Most humbly I, the class captain of Class X, would like to put forward an appeal on behalf of the students of Class X to grant a half holiday today on account of Urs Mehfil at nearby Pir Giasuddin Dargah.

You are requested to grant the same and oblige all of us.

Yours faithfully,

XYZ

Class : X , Roll No. – 1

Q.2. Write an application to the Head of your school requesting him/her to issue you a certificate to enable you to join a sports training in New Delhi in December. (Name sports you are going to get trained).

Ans:

To,                                                                          Dtd. ………….

The Headmaster,

Salt Brook School, Dibrugarh

Sub:       Prayer for issuing a certificate for the purpose of joining a sports training.

Sir,

With due respect I would like to inform you that I have intended to join “Mountaineering Training” organized by an NGO at Delhi. For this a certificate of excellence in sports is required from the Head of the institution. So, you are earnestly requested to issue a certificate to enable me to join the aforesaid training.

Your prompt action will oblige me always.

Yours faithfully

XYZ

Class: X, Roll No – 1

Q.3. You need a character certificate from your Principal/Headmaster/Headmistress. Write an application to him/her to issue you the certificate.

Ans:

To,                                                                                          Dtd……

The Principal,

Alitangoni Osmania H.S. School, Nagaon

Sub : Prayer for issuing a character certificate.

Sir,

Humbly and respectfully I want to request you for issuing a character certificate as I want to apply for a talent hunt competition. So you are cordially requested to take necessary steps to issue me a character certificate and oblige.

Your prompt action is solicited.

Yours faithfully,

XYZ

Q.4. Write a letter to the Head of your institution requesting him/her to issue you a transfer certificate.

Ans:

To,                                                                                          Dtd…….

The Principal,

Juria Higher Secondary School, Nagaon

Sub :      Prayer for issuing a transfer certificate.

Sir,

Most reverently I would like to state that my father, who is a govt servant, has got transferred to Goalpara recently. So our family has to shift there within a very short period of time. So my parents have thought of transferring me from this school to another one at Goalpara. I, therefore, seek from you issuance of a transfer certificate.

I do hope you will consider my matter and oblige.

Yours faithfully,

XYZ

Class : X, Roll No.- 1

 

Letters to the Editor of a Newspaper:-

Q.1. Write a letter to the Editor of an English newspaper against irregular supply of electricity in your town/village.

Or, Write a letter to the editor of the local newspaper against the frequent break-down of the electricity and the problems caused by it in your place/locality.

Or, Write a letter to the editor of a newspaper complaining about the frequent failure of electricity in your locality.

Ans:

To,                                                                                          Dtd…….

The Editor,

The Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the editor regarding frequent failure of electricity.

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

>> The rest of the article is available at englishforschools.co.nf (click here)

Q.2. Write a letter to the Editor of the Sentinel, Guwahati drawing attention to bad piece of road in your locality.

Ans:

To,                                                                                          Dtd…….

The Sentinel,

Chandmari, Guwahati

Sub :      Letter to the editor regarding a bad piece of road in the Rehabari area.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the deplorable condition of A.K. Azad Road in the Rehabari area in Guwahati. The surface of the gravel road has worn off and potholes are to be seen all around. So traffic is slow. It is painful to pass through that road. We request the authorities in the PWD department to take notice of the road and reduce traffic slowdown.

Yours,

XYZ and others

Q.3. Write a letter to the editor of a local newspaper against irregular supply of water in your place/locality.

Or, Write a letter to the editor of a local English newspaper drawing the attention of the authorities to the scarcity of water in your locality.

Ans:

To,                                                                                          Dtd…….

The Editor,

The Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the editor regarding scarcity of water.

Sir,

Through the popular editorial page of your esteemed daily I would like to draw attention of the readers as well as the govt authorities to the problem faced by the residents of Bhuyanpatty area at Nagaon town of irregular supply of water. Though there is a water filtering plant at Bhuyanpatty, it supplies water irregularly. Most of the days, the plant doesn’t run. People queuing for potable water are discouraged. It has resulted in scarcity of water in the area. Concerned authorities are hereby requested to take immediate action.

Yours,

XYZ et al

Q.4. Write a letter to the Editor of “The Assam Tribune” drawing the attention of the authorities to sudden rise in prices of essential commodities.

Or, Write a letter to the editor of a local English newspaper urging the authorities to open a fair price shop in your locality in view of the steep rise in prices of essential commodities.

Ans:

To,                                                                                          Dtd…….

The Editor,

The Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the editor concerning sudden rise in prices of essential commodities.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the steep rise in prices of essential commodities as an aftershock of recent rise in petrol and diesel. Essential commodities like rice, potato, edible oil, salt, sugar etc have become much costly for a lower class and middle class person. Keeping in view the inconveniences of the general public, we demand the govt of Assam to set up fair price shops in every locality to tackle the effects of price-rise.

Yours,

XYZ and others.

Q.5. Write a letter to the editor of a local English newspaper about frequent road accidents in your city/locality.

Ans:

To,                                                                                          Dtd……

The Editor,

The Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the editor regarding frequent road accidents on VIP Road.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the frequent road accidents on VIP Road in Guwahati due to some unruly drivers and bikers. Taking opportunity of less number of traffic police on that road, some unruly bikers and drivers try to practice dangerous stunts. Many young boys get injured and a few die. Many pedestrians were severely injured in the past. We beseech the youth to abstain from such activities. City police should keep an eye on this.

Yours,

XYZ, et al

Q.6. Write a letter to the editor of a local English newspaper about the traffic jam in your city or poor road condition in your area.

Ans:

To,                                                                                          Dtd……

The Editor,

Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the Editor concerning traffic jam at Silpukhuri.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the problem of frequent traffic jams especially in the morning. As the students, the service holders and the businessmen rush for reaching their destinations in time in the morning, the narrow RGB road plying across Silpukhuri becomes very congested. Moreover, the rickshaws increase traffic jam. Worn out footpaths are causing more woe. The GMDA authorities are requested to take steps for better traffic management.

Yours,

XYZ, etc

Q.7. Write a letter to the editor of a local English newspaper drawing attention to the inconvenience caused by the street beggars in your place.

Ans:

To,                                                                                          Dtd……

The Editor,

The Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the editor regarding inconvenience caused by street beggars at Nagaon town.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the inconvenience caused by street beggars at Nagaon town. Most of the beggars are seen taking up begging as a lucrative occupation. Some young children beg around taking a baby on lap. Many others beg with an idol or photo of a deity in hand. Even some physically fit people are also into this ‘business’. Common people and shopkeepers are annoyed by them everyday. NGOs should come forward and rehabilitate the physically challenged beggars.

Yours, XYZ etc

Q.8. Write a letter to the editor of a local English newspaper complaining about the insanitary conditions of your locality.

Ans:

To,                                                                                          Dtd……

The Editor,

Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the Editor concerning insanitary conditions at Dhing Gate area in Nagaon town.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the insanitary condition at the Dhing Gate area in Nagaon town. As the area is a business hub and transportation point, public gathering is very high. There are no proper drainage system to flush out the filth and no dusbins to throw garbages into. So, piles of garbages are seen on the roadside which make the atmosphere unhygienic. The municipality is neglecting their duty.

Yours, XYZ etc

Q.9. Write a letter to the editor of a local English newspaper complaining about the inconvenience and discomfort caused by hawkers.

Ans:

To,                                                                                          Dtd……

The Editor,

Assam Tribune,

Chandmari, Guwahati

Sub :      Letter to the Editor concerning the inconvenience and discomfort caused by hawkers at Nagaon town.

Sir,

Through the popular editorial section of your esteemed daily I want to draw attention of the readers as well as the govt authorities towards the inconvenience and discomfort caused by hawkers at Nagaon town. From dawn to dusk a group of street hawkers roam around the nook and corner of the town. They cry out loud which causes distraction from studies among the students. Ice-cream sellers and ‘bhelpuri’ sellers are seen selling unhygienic food items. Many criminals also roam around in the guise of hawkers. Four families have been robbed at daytime in the past two months by some suspected hawkers. Two hawkers have been beaten by local public for attempting to kidnap young children. We demand strict vigilance over the hawkers by the local police stations.

Yours, XYZ etc

Other Formal Letters:-

Q.1. Write an application to the Officer-in-Charge of your HSLC/ AHM Examination centre to provide you with sick-room facilities.

Ans:

To,                                                                                          Dtd…….

The Officer-in-Charge,

Alitangoni Osmania H.S. School, Nagaon, Assam

Sub :      Prayer for provision of sick-room facility.

Sir,

With due honour I would like to plead before you to provide me sick-room facility considering my physical weakness caused by viral fever. I am currently not in a position to sit for the HSLC Examination at appointed room. A copy of medical report has been enclosed herewith. I request you to be kind enough to grant me the aforesaid facility and oblige.

Yours truly,

XYZ,

Roll. — …….. , No. – ……

Q.2. Your bicycle has been stolen. Write a letter to the Officer-in-Charge of the Police Station reporting the theft and requesting him to recover the bicycle.

Or, Write a letter to the Officer-in-Charge of your local Police Station complaining about the loss of your bicycle.

Ans:

To,                                                                                          Dtd

The Officer-in-Charge

Juria Police Station, Nagaon, Assam

Sub : FIR in respect of theft of bicycle.

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

englishforschools.co.nf (click here)

>> The full article is available at 

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One thought on “Formal Letters (Includes Applications to the Headmaster/Principal, Letters to the Editor and FIR at a police station)

  1. Your website is a great help to students. Punya Publishing, http://www.punyapublishing.com, has also done some very interesting work for students, on English Grammar, composition and vocabulary building in their books Language Builder 1-8, http://punyapublishing.com/educational-books/language-builder-set. They have given an outstanding method of writing formal and informal letters and writing of a paragraph in five parts of a paragraph. this set of well graded set of books, besides giving innumerable English Grammar worksheets, also give, unit wise English Grammar tests and reviews with answer keys..

    Like

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